With each election board members come and go resulting in upheaval when important files go missing. Insure community continuity by putting your important information in our cloud -based community portal. Keep meeting minutes, important quotes, insurance information easily accessible yet private for Board Members Only. Post meeting agendas and organize neighborhood committees with ease.

Set folder access rights to keep unwanted eyes from viewing ultra-sensitive documents. With a Board Only area, as well as a place for general files, you'll always get the right information to the right person or committee in a way that's secure and convenient for everyone. Residents can quickly access needed business, real estate, and condo documents through your website. Security is never a concern, as your website has a public and private side, so only those who are granted access to certain areas and information, get access.

Automatically check availability before scheduling an association meeting. Every resident & board member will always know about meetings when you post the agenda online on a secure CHOPAS website. Track staff schedules and manage shared facilities. Time, convenience, and information are the keys to a happy and informed neighborhood.

Managing an association is thankless work even if you have a property management company to do the heavy lifting. CHOPAS allows Board/Committee members to create to-do checklists for staff, various vendors, and volunteers. On-site property managers can respond to specific tasks, add notes, or ask questions.

When your association members log in they will see important group announcements, a schedule of upcoming events, a list of personal tasks, recent comments on working documents, and updated file notification. Administrators can even embed videos, links, photos, and tables in announcements. Every resident can manage their own profile, update their contact information, and organize the portal page to best suit their browsing style.

Update how you keep track of who owns which property. Keep track of assigned parking decals, storage lockers, docks, cabanas. Quickly locate insurance and emergency contact information for owners. Create additional custom forms and link them to inventory items.

Not sure if everyone is on board with the new procedure to replace gate cards? Perhaps you want to know if there is a holiday party at the clubhouse this year, will there even be enough residents still here to justify the costs? Using the "Polling" feature to gauge community response. Residents can only vote once per poll (anonymously of course), and they can answer via multiple-choice or free form. It's totally up to you.

Your online resident directory lets your members share as much or as little contact information as they please...and updating records takes seconds. Residents can manage their own "my eyes only" folder with personal information regarding accounts for insurance, utility payments, home watch, preferred vendors, and more.

Emails and SMS text messages are a quick way to alert everyone in the community about an issue without having to hold any special meetings. Our eTeams feature creates distribution lists so your messages get sent to only specified residents.

Reserve a party room or a facility such as a tennis court, a clubhouse card room, or meeting room. Instantly seeing what times are already booked makes reserving easy and can be a massive time saver and convenience for any community. The CHOPAS reservations feature can be tailored to list the available hours for a specific resource. This exciting feature streamlines a staff based amenity reservations process that normally could take forever to coordinate successfully.

Keep track of residents that abuse parking privileges and let them know that they will be towed or fined. Handle ARC committee requests, post rules, submit forms, and resolve questions before they become problems using your community portal.

Use our Guest forms to manage visitor access and temporary parking space allocation. Owners can quickly make a request right from your portal's home page. All completed forms/permits can be downloaded for record-keeping.

CHOPAS provides preset roles and rights for administrators, board members, property staff, property owners and residents, vendors, security personnel, and community guests. Enable just the features that make sense for your community. Create group lists so members only access certain files. Make sure that members get the appropriate emails with our eTeam distribution solution.

When the entire community is affected the better-informed everybody is usually means the outcome is more representive. The ARC can upload sample images of the different paint colors for the clubhouse and let the community decide by casting their votes. The Party committee can upload a slide show to share with everybody at the monthly social.

CHOPAS is built to make it simple to keep your homeowner or condo association running smoothly over the years. By using CHOPAS you are building a system that will be able to alleviate many of the painful aspects of association management for years to come. In a short time, you will have created processes for dealing with all aspects of working with staff, vendors, and volunteers. Putting a process in place means that you will be able to determine where people need to be on any given day, and what they need to be doing.

CHOPAS provides a landing page plus up to 5 additional web pages for you to greet your membership and visitors. Embed links to your public-facing documents, create as safe Contact Us page. If your community already has a domain home, easily add our login form code into your existing site.

No matter how good your property manager is there will always be problems and issues that need to be reported. Whether its a broken parking lot light, a noisy machine in the laundry room, or a leaky toilet in the pool lavatory. CHOPAS gives your association members a simple way of creating a trouble ticket. Tickets can be routed to your on-site property manager or board member so the plumber (instead of the pool guy) is called promptly.