Is your Condominium Association, Home Owners Association, or Property Management company winning the battle against rising costs, revolving board membership, and bad communication? Are board members up to date on the various issues facing your community? Are your various committee volunteers getting reminder emails about meetings? Are your condo owners happy with the parking situation? Is scheduled maintenance being done? Probably not! Transform how your board does business and interacts by creating an online portal that will create a permanent home for your community association today and tomorrow.

Whether your association uses a property management company or if you are a self- managed association CHOPAS will help keep everybody stay on the same page. The cost benefits are profound. You will not have to invest in servers or budget for IT employees--everything runs on our secure equipment and is managed by our expert staff. CHOPAS' online community software solution is rapidly deployed and easy to use. We offer FREE SETUP and FREE TRAINING. Your association's board of directors will quickly be using CHOPAS for online file sharing, assigning tasks, managing membership, scheduling meetings, and resolving community issues. Everyone will benefit from improved communication and group coordination.

Board Activities

Schedule board meetings, share files, comment on board actions through the website. Provide decision-making continuity for new board members.

With each election board members come and go resulting in upheaval when important files go missing. Insure community continuity by putting your important information in our cloud -based community portal. Keep meeting minutes, important quotes, insurance information easily accessible yet private for Board Members Only. Post meeting agendas and organize neighborhood committees with ease.

Manage Association Documents

Residents, board members, and committee members can review your community's important documents including CCRS, HOA Rules, and other docs, whenever needed.

Set folder access rights to keep unwanted eyes from viewing ultra-sensitive documents. With a Board Only area, as well as a place for general files, you'll always get the right information to the right person or committee in a way that's secure and convenient for everyone. Residents can quickly access needed business, real estate, and condo documents through your website. Security is never a concern, as your website has a public and private side, so only those who are granted access to certain areas and information, get access.

Organize Calendar Events

Organize events on the community calendar so all homeowners, residents and guests attend the barbecue, pool party or holiday get together.

Automatically check availability before scheduling an association meeting. Every resident & board member will always know about meetings when you post the agenda online on a secure CHOPAS website. Track staff schedules and manage shared facilities. Time, convenience, and information are the keys to a happy and informed neighborhood.

Create a Checklist for Any Project

Create to-do lists and assign them to the appropriate committee, so nothing is forgotten.

Managing an association is thankless work even if you have a property management company to do the heavy lifting. CHOPAS allows Board/Committee members to create to-do checklists for staff, various vendors, and volunteers. On-site property managers can respond to specific tasks, add notes, or ask questions.

News & Announcements Portal

CHOPAS is a online portal that brings each owner the community news that matters to them.

When your association members log in they will see important group announcements, a schedule of upcoming events, a list of personal tasks, recent comments on working documents, and updated file notification. Administrators can even embed videos, links, photos, and tables in announcements. Every resident can manage their own profile, update their contact information, and organize the portal page to best suit their browsing style.

Database for Your Property Inventory

Cross-linking property with owner information makes it easier for a manager, homeowner, board member or maintenance personnel to find the correct information.

Update how you keep track of who owns which property. Keep track of assigned parking decals, storage lockers, docks, cabanas. Quickly locate insurance and emergency contact information for owners. Create additional custom forms and link them to inventory items.

Track Community Issues

Conduct community polls to get the pulse of association members. Archive results for future association discovery.

Not sure if everyone is on board with the new procedure to replace gate cards? Perhaps you want to know if there is a holiday party at the clubhouse this year, will there even be enough residents still here to justify the costs? Using the "Polling" feature to gauge community response. Residents can only vote once per poll (anonymously of course), and they can answer via multiple-choice or free form. It's totally up to you.

Maintain Owner Information Directory

Provide an up to date owner-resident roster for your association.

Your online resident directory lets your members share as much or as little contact information as they please...and updating records takes seconds. Residents can manage their own "my eyes only" folder with personal information regarding accounts for insurance, utility payments, home watch, preferred vendors, and more.

Email And Text Alerts With Reminders

Send email announcements and SMS text alerts on time sensitive matters.

Emails and SMS text messages are a quick way to alert everyone in the community about an issue without having to hold any special meetings. Our eTeams feature creates distribution lists so your messages get sent to only specified residents.

Facility Scheduling

Allow residents to reserve tennis courts, meeting rooms and other amenities 24 hours a day online.

Reserve a party room or a facility such as a tennis court, a clubhouse card room, or meeting room. Instantly seeing what times are already booked makes reserving easy and can be a massive time saver and convenience for any community. The CHOPAS reservations feature can be tailored to list the available hours for a specific resource. This exciting feature streamlines a staff based amenity reservations process that normally could take forever to coordinate successfully.

Parking Violations & ARC Notices

Increase community rules compliance and architectural rules committee notification requirements

Keep track of residents that abuse parking privileges and let them know that they will be towed or fined. Handle ARC committee requests, post rules, submit forms, and resolve questions before they become problems using your community portal.

Guest Permits

Easily provide property and parking access to your guests, while keeping the security guards in the loop.

Use our Guest forms to manage visitor access and temporary parking space allocation. Owners can quickly make a request right from your portal's home page. All completed forms/permits can be downloaded for record-keeping.

Manage Your Community Portal

Add new owners and staff with just a few clicks. Everybody can see only what you intended.

CHOPAS provides preset roles and rights for administrators, board members, property staff, property owners and residents, vendors, security personnel, and community guests. Enable just the features that make sense for your community. Create group lists so members only access certain files. Make sure that members get the appropriate emails with our eTeam distribution solution.

Slide Show Style Presentations

From selecting paint colors to photos from the last community social let the community upload and comment on slide show images

When the entire community is affected the better-informed everybody is usually means the outcome is more representive. The ARC can upload sample images of the different paint colors for the clubhouse and let the community decide by casting their votes. The Party committee can upload a slide show to share with everybody at the monthly social.

Magically Improve Your Community

Your owners and staff will appreciate how much smoother and efficiently your association is managed

CHOPAS is built to make it simple to keep your homeowner or condo association running smoothly over the years. By using CHOPAS you are building a system that will be able to alleviate many of the painful aspects of association management for years to come. In a short time, you will have created processes for dealing with all aspects of working with staff, vendors, and volunteers. Putting a process in place means that you will be able to determine where people need to be on any given day, and what they need to be doing.

Your Community Portal Is Always Up to Date

New features like our free multi-page website and domain integration makes CHOPAS powerful and useful no matter your coding ability

CHOPAS provides a landing page plus up to 5 additional web pages for you to greet your membership and visitors. Embed links to your public-facing documents, create as safe Contact Us page. If your community already has a domain home, easily add our login form code into your existing site.

Report A Problem

It usually doesn't get fixed on its own... you have to tell somebody.

No matter how good your property manager is there will always be problems and issues that need to be reported. Whether its a broken parking lot light, a noisy machine in the laundry room, or a leaky toilet in the pool lavatory. CHOPAS gives your association members a simple way of creating a trouble ticket. Tickets can be routed to your on-site property manager or board member so the plumber (instead of the pool guy) is called promptly.

Free Help: There is never a charge to talk to our customer support staff. Our HELP area includes FAQs that will get you launched quickly.
No App Needed: Requires no software to download. Any owner can login from anywhere, on any browser on the device of their choice.
Simple: You can set up CHOPAS in two minutes. Add owners in seconds. CHOPAS is pre-loaded with sample access levels, file folders and standard forms.
Customizable: Add your logo. Change the colors to match your Condo or Home Owner Association's web site. Integrate with your domain.
Inexpensive: CHOPAS is based on the number of units in your association.
Legacy: Built to support decades of ever changing board members.
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